Data sharing is a powerful tool for collaboration, but clear communication is key. Here’s how to create data sharing agreements (DSAs) that are transparent and build trust among all parties involved.

1. Speak Clearly, Everyone Wins:
2. Purpose and Transparency:
3. Roles and Responsibilities:
4. Security and Compliance:
5. Communication and Resolution:

Speak Clearly, Everyone Wins:

• Ditch the Jargon: Avoid legal jargon that might leave people confused. Use simple, understandable language to ensure everyone grasps their rights and responsibilities.
• Define Your Terms: Include a glossary to explain any technical or legal terms used in the agreement. This prevents misinterpretations and ensures everyone’s on the same page.

Purpose and Transparency:

• Why Share Data? Clearly explain the purpose of data sharing and how the data will be used. This aligns with consent agreements and highlights the benefits for all parties involved.
• What Data are We Sharing? Provide a detailed description of the data being shared, including formats, fields, and any specific requirements. This clarity prevents misunderstandings about what’s included.

Roles and Responsibilities:

• Who Does What? Clearly outline the roles of each party involved, including who is responsible for data management, security measures, and legal compliance.

Security and Compliance:

• Protecting Your Data: Document the security protocols used to protect shared data, like encryption or masking methods, access controls, and breach response procedures. This transparency builds trust regarding data protection efforts.
• Keeping it Legal: Ensure the agreement complies with relevant laws (e.g., PoPIA). Explain each party’s legal basis for sharing data and outline consent procedures if needed.
• Regular Check-Ups: Include provisions for regular audits to assess compliance with the agreement’s terms. This reinforces accountability and identifies gaps in security or legal adherence.

Communication and Resolution:

• Contact Information: Include contact details for key personnel involved in data sharing, such as Data Protection Officers (DPOs). This facilitates communication and ensures prompt handling of questions or concerns.
• Resolving Disputes: Clearly outline how disputes will be handled if they arise. Having predefined procedures helps resolve conflicts efficiently and prevents escalation.

By implementing these best practices, organizations can create clear and transparent data sharing agreements, fostering trust and collaboration while ensuring compliance with legal standards. Remember, clear communication is essential for successful data-driven partnerships.